What to ask at venue - second visit

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Jawl Posts: 8881
I booked my wedding this time last year, and it's now 11 months away. Tomorrow morning Mr. Jawl and I are going to meet with the banqueting manager. Mainly to see the bar area where the drinks reception will be held to see if it's suitable. Is there anything else you would be bringing up at this stage? We have an all inclusive package which includes. Tea, Coffee & Mini Muffins on arrival Champagne for Bridal Party 5 course meal with choice of main course Wine at each course with the meal Champagne Toast Bridal Suite Evening Food of mini fish and chips 2 complimentary rooms for family the night of the wedding They normally charge 3.00Euro for chair covers, the girl I met with last year, gave them to us for €1 in our contract. Wondering what else I should try to negotiate.
dancerformoney Posts: 2733
you have a great package there Jawl!! not sure if there is anything else?? what about flowers or decs on tables? we got bridal suite and 4 rooms with our package, gave one ech to parents and the chief bm and the bestman. worked out as part of their gift! depending on what time wedding and what time meal, do you think you could negotiate on arrival canapes? bar extension? fairylight backdrop if they offer it in different packages?maybe get it in yours! cant think of anything else at the mo.
Jawl Posts: 8881
[quote="PrivateDancer":3liqpnpi]you have a great package there Jawl!! not sure if there is anything else?? what about flowers or decs on tables? we got bridal suite and 4 rooms with our package, gave one ech to parents and the chief bm and the bestman. worked out as part of their gift! depending on what time wedding and what time meal, do you think you could negotiate on arrival canapes? bar extension? fairylight backdrop if they offer it in different packages?maybe get it in yours! cant think of anything else at the mo.[/quote:3liqpnpi] Yes, they do include flowers, mirrored table tops and candleabras on each table. And we've got them down from 500 to 300 on the bar extension.
Smileykaz Posts: 7296
This list was on a previous thread a good while ago about this subject. We used it to make our list for the hotel, we met them there a while ago. It's very detailed and not everything will apply to you, but have a goo anyway! What to ask the Venue Manager When will we need to provide final guest numbers? What is the minimum number required for the Ballroom, and are children included in this number? How many staff will be provided on the day - waiting and bar? Is there a smoking area off the ballroom? Is there a choice of table shapes, I.e. round, square. How many can each table seat - how many tables are there? What table layout do you recommend? Will there be someone I can liaise with who will be there on the day? What are the arrangements for greeting guests as they arrive? Do you number the tables or do we? Can you play music during the meal - CD? Will a staff member handle this, or will we need to find someone? Is there a stand for the table plan? Can a member of staff act as 'toastmaster' - announcer for speeches, cake cutting etc? What is the payment schedule? Who will be supervising on the day of the wedding? What costs are incurred if the guest numbers change last minute? Is there flexibility on the cost of the bar extension? Is there a limit to the number of day and evening guests? Are there any noise restrictions, e.g. for the band? Are fireworks allowed (not necessarily required, just checking!)? Do you include the bridal suite free of charge? Do we get a free night on our 1^st year anniversary? Do we get a reduced rate for the night before the wedding? Is it possible to have hairdressers and makeup artists come to our room on morning of the wedding. How can we ensure that rooms are reserved for VIP guests only - does this require a deposit? Is there a room we can safely store gifts etc during the day (other than a bedroom)? Will you inform us if there is another wedding on the same day as ours? Cake Does the hotel provide a cake stand and what type is it? Is there a cover for the stand? What colour is it? When is it cut? How much is cut? Does hotel provide a cake knife? When should the wedding cake be delivered, and where will it be stored? Can we use wedding cake as dessert? Decorations Who is responsible for decorating the venue - when is the room available? Who will decorate the tables? Can we have tea-lights/candles on the tables? What chair covers can be provided? Would someone be able to collect the decorations after the event, and we will arrange to have them taken them home the following day? Do you have any restrictions on decorations? What is the china/glassware like? Is confetti allowed outside of the building? What flowers/decorations etc are provided? Do you provide flowers for the top table? Will there be linen table cloths and napkins? Will someone be able to collect any decorations that we've brought so that we can collect them at some point after the reception? Table Plan How is it displayed? When do we need to let the hotel know the names & numbers of guests and seating plan Timings How long should we allow for reception drinks, meal etc? What is the best time that the evening guests should arrive? At what time should the wedding cake be served? What time will you serve the evening buffet? How long will the meal take to be served? What time should we book band? What time does DJ have to end? What time is bar close at? What time is residents bar open until? Is there residents bar? Guest Information What is the check-in/out time for overnight guests? How will people buy additional alcohol during the meal? Is there anywhere for guests to store coats, bags etc? Will there be someone on hand to arrange taxis for departing guests? What time is breakfast served in the morning? Payment How much of a deposit is required Percentage required before/after the day (proforma invoice issued) Is the service charge included If they numbers are slightly out on the day will it still cost Method (Credit card/cheque/cash)? When does the balance need to be paid?
dancerformoney Posts: 2733
sounds like ya have it all covered!! O-O :o)ll O-O :o)ll O-O :o)ll great list smileykaz.
Jawl Posts: 8881
Thanks Smileykaz, I've just printed that list off, and will highlight what i want to ask tonite.
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